Exchange of emails between www.daddyhobby.com and BBAFC

[Art]

Dear Mr Yap,

Attached please find the proposal from www.daddyhobby.com regarding the holding of her Mega Meet 3 at your club premises.

Yours Faithfully,

Arthur Lee

[Art]

Hi

"The information in this e-mail and any attachment is confidential
and may be legally privileged or protected by copyright.
It is intended solely for the named recipient.
If you are not the named recipient, please delete the message and any attachments and notify the sender of misdelivery.
Any use or disclosure of the contents of the message or the attachment is unauthorised and may be unlawful."
I can't discuss this proposal with my committee and club members?


rgds,
Junyi
BBAFC Chairman

[Art]

Dear Mr Yap,
The email was sent to bbafcmail@gmail.com

I apologise if I was not clear enough in my foot note.

The named recipient here refers to the club. Members of the club are of course part of the intended recipient.

I hope the email is as self explanatory to you as it was to me.

Kindly vet, discuss with your committee members and revert.

I can be contacted at 90261596 should you require further assistance.

Yours Faithfully,

Arthur Lee

[Art]

Dear Mr Lee,

I will discuss this proposal with my committee and members.

rgds,
Junyi
BBAFC Chairman

[Art]

Dear Mr Lee,

What is the expected turn out and the proposed timings?

rgds,
Junyi
Chairman, BBAFC

[Art]

Dear Mr Yap,

The previous 2 MMs had average turnouts of 80 pax at any one time.

I have yet to decide the timing but it should be from 9am till about 1 or
2pm, before your club members start coming in for their afternoon flights.


Regards.

[Art]

Will there be rental fees for the stores selling F&B and hobby stuff?

rgds,
Junyi
Chairman, BBAFC

[Art]

There will of course be a minimum fee to cover ther tentage rental and some
other costs...

The amount will be decided later once we know how much we will spend on MM3

[Art]

Hi Mr Lee,

I am appreciative of daddyhobby's offer to help to publicise BBAFC and BBAFC looks forward in working with daddyhobby to promote aeromodelling.

However, the interest of the club and the members is my priority. Hence, BBAFC will only allow daddyhobby to conduct their mega meet 3 if the following conditions are met:

1) S$1000 refundable cash deposit. Any expenditure made by the club to repair any club facilities damaged during the event will be deducted from the deposit. Similarly, any expenditure made by the club to remove the rubbish generated during the event will be deducted from the deposit. In order to get back the S$1000 deposit, please ensure that your forum members do not damage any club facilities and the organiser removed any rubbish generated from the club premises.

2) Make non-monetary contribution to the club by removing some spoilt chairs and tables. The organiser has to meet me at BBAFC this coming weekend so that I can point out which spoilt chairs and tables to be removed.

3) The organiser shall conduct briefing on BBAFC rules and regulations before the start of the event. Emphasize on safety. The event shall be conducted without violating the club rules and regulations.

4) BBAFC will not be liable for any incident/accident that happened during the event. The organiser shall sign an agreement with the club on this matter.

5) No commercial activities. Only F&B is allowed.

6) The event shall be held anytime between 7am and 2pm on a weekend.

Please inform me 2 weeks in advance the date and timing of the event.

rgds,
Junyi
Chairman, BBAFC

[Art]

Dear Mr Yap,

Please see my replies in blue.



----- Original Message -----
From: Bukit Batok Aeromodelling Flying Club bbafc
To: Arthur Lee
Cc: daddyhobby@hotmail.com
Sent: Monday, June 05, 2006 9:55 AM
Subject: Re: MM3 proposal


Hi Mr Lee,

I am appreciative of daddyhobby's offer to help to publicise BBAFC and BBAFC looks forward in working with daddyhobby to promote aeromodelling.

www.daddyhobby.com would like to work long term with BBAFC in promoting aeromodelling.
However, the interest of the club and the members is my priority. Hence, BBAFC will only allow daddyhobby to conduct their mega meet 3 if the following conditions are met:

1) S$1000 refundable cash deposit. Any expenditure made by the club to repair any club facilities damaged during the event will be deducted from the deposit. Similarly, any expenditure made by the club to remove the rubbish generated during the event will be deducted from the deposit. In order to get back the S$1000 deposit, please ensure that your forum members do not damage any club facilities and the organiser removed any rubbish generated from the club premises.


www.daddyhobby.com will take over the Club premises in the morning. There should be a proper handing/taking over between representatives from the 2 establishments. www.daddyhobby.com will remove rubbish generated by the usage and such. As we are not a profit making establishment, I'm afraid that the S$1,000-00 deposit is NOT possible.

2) Make non-monetary contribution to the club by removing some spoilt chairs and tables. The organiser has to meet me at BBAFC this coming weekend so that I can point out which spoilt chairs and tables to be removed.

We can help by recommending some cleaning contractors to you r goodself for this purpose.

Removal of old chairs and tables is not the issue, however, dumping them will be costly. Cleaning contractors can provide this service with a minimal cost.

3) The organiser shall conduct briefing on BBAFC rules and regulations before the start of the event. Emphasize on safety. The event shall be conducted without violating the club rules and regulations.

I concur with your notion on this. A briefing will be conducted prior to any flying on the event day.

4) BBAFC will not be liable for any incident/accident that happened during the event. The organiser shall sign an agreement with the club on this matter.

As www.daddyhobby.com will not be paying day memberships to fly on the event day, I concur. There will be an agreement drafted and vetted by both parties prior to the event day, and prior to signing.

5) No commercial activities. Only F&B is allowed.

We're fine with this. Drinks will be provided for members.


6) The event shall be held anytime between 7am and 2pm on a weekend.


The event will be from 8am to 2pm. I will advise the date once we have decided.
Please inform me 2 weeks in advance the date and timing of the event.



Mr Yap,

Further to my previous proposal, I'd like to propose a new notion with your goodself.

This notion will hugely benefit both our establishments and boost BBAFC's membership many times.

www.daddyhobby.com will like to commit 100 memberships in the following way.

1) 100 BBAFC memberships to be commited to www.daddyhobby.com at $24 per member for the first year.

2) BBAFC Memberships to be commited to www.daddyhobby.com at $48 per member for the second year.

3) BBAFC Memberships to be commited to www.daddyhobby.com at $72 per member for the third year.

In return, BBAFC will allow www.daddyhobby.com the use of it's premises for our mega meet once every month.

There should also be affilation between the 2 establishments as it is essential to effectively promote the hobby.

I'm sure with the infrastructure BBAFC has, and the huge user base of www.daddyhobby.com, we can work hand in hand with each other to acheive our ultimate goal.

Please advise on your views pertaining to the matter.

Having proposed the above, I would like you to disregard my previous proposal for MM3. Upon our meetup for discussion, I will send you a new proposal for our campaign.

Regards

Yours Faithfully,

Arthur Lee

[Art]

Dear Mr Arthur Lee,

I regret to inform you that BBAFC is not agreeable to your proposal.
Please seek alternative venue for Mega Meet 3.

Nevertheless, BBAFC still looks forward to working with daddyhobby to promote aeromodelling.

rgds,
Junyi
Chairman, BBAFC